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Rules and Regulations
1 Name
The name of the club is Derriford Health & Leisure Centre (“The Club”).
2 Objects
The objects of the Club are the promotion of social and sporting activities in a friendly and sociable environment together with the usual advantages, benefits and facilities of a club.
3 Primary Concepts
3.1 The Club is a proprietary club, the proprietor being Plymouth Hospitals National Health Service Trust of Derriford Hospital,
3.2 The Club premises are located at Derriford Health & Leisure Centre,
3.3 The Proprietor is responsible for providing the Club with the Club premises and all necessary facilities for carrying out the Club in accordance with these objects and rules.
3.4 The members of the Club are under no financial liability by reason of their membership of the
Club save the annual membership fee which is determined by the Proprietor.
4 Officers
4.1 The Officers of the Club are the Chairman, the Secretary and the Treasurer who shall be appointed together by the Proprietor.
5 Control and Management
5.1 The Management Committee must exercise the powers given to it by these rules and such other powers of management as it may form time to time undertake at the request of the Proprietor who may veto or vary any decision of the Management Committee.
5.2 The Management Committee has the administrative powers necessary to carry out the day to day administration of the Club in accordance with these rules.
5.3 The Proprietor shall be responsible for appointing a General Manager who shall be responsible for the day to day management of the Club and who shall report to the Management Committee.
6 Constitution of the Management Committee
6.1 The Management Committee consists of:
6.1.1 the Chairman of his nominated representative
6.1.2 the Treasurer
6.1.3 the Secretary
6.1.4 not more than three persons appointed by the Proprietor or by other NHS employing organisations with the consent of the Proprietor ( the “Appointed Members”).
6.1.5 General Manager, or his nominated representative
6.2 The Chairman shall be a Director of the Proprietor.
6.3 Any three members of the Management Committee may form a quorum provided that at least two Officers of the Club are part of any quorum.
6.4 The Proprietor may in his/her absolute discretion by written notice Management Committee and such
person shall cease to be a member of the Management Committee.
7 Vacancies on the Management Committee
The Management Committee may appoint a member to fill any casual vacancy on the Management Committee.
8 Management Committee Meetings
The Management Committee must meet at least six times every year to arrange the affairs of the Club.
9 The Secretary
9.1 The General Manager must conduct the correspondence of the Club.
9.2 He must keep full and correct minutes of the proceedings of the Club and of the Management Committee which must be open to the inspection of any member of the Club on application to the Secretary.
10 Members
10.1 Members shall be any of the following:
10.1.1 Ordinary Members, meaning those members who are employed by an NHS organisation or retired employees of an NHS organisation or an individual directly involved in the provision of Health Care.
10.1.2 Associate Members meaning family or friends of Ordinary Members.
10.1.3 Activity Associate Members, meaning individuals of a club, team or association registered with the Centre.
10.1.4 Fitness Suite Members meaning individuals who use the fitness suite at the centre only.
10.1.5 Temporary Members.
11 Membership and Social Facilities
11.1 Every candidate for membership must be at least 16 years of age.
11.2 Proposals for membership must be on the forms provided for that purpose and must he signed by
the candidate for membership and the person taking out the Credit Agreement.
11.3 Proposals must state the name and address of the candidate and the candidate must not be accepted for membership until at least 2 days after receipt of the proposal for membership.
11.4 Acceptance of members is at the discretion of the General Manager with appeal to the Management Committee.
11.5 When a candidate for membership has been accepted under clause 11.4 they are a member of the Club and entitled to all the privileges of membership and is deemed to have agreed to be bound by this rules.
11.6 A list of the names and addresses of all members of the Club must be kept on the Club premises and
produced on demand for inspection by a police officer.
11.7 The Proprietor may terminate the membership of any member whose
subscription is more than one month in arrears.
11.8 The name of a member whose membership is terminated will be removed from the list of registered
members and they will immediately cease to be a member of the Club and will forfeit all rights of membership.
11.9 Each member must inform the Centre of his address and any change of address.
11.10 Notices required to be given by these rules or any bylaws made under these rules maybe given either
by prepaid letter addressed to a member at the last address he furnished to the Secretary or by exhibiting the
notice in a prominent place in the Club premises.
11.11 The Proprietor shall have the power to accept for membership, temporary members on such terms as it
may determine for any period not exceeding 12 months.
11.12 The Proprietor shall have the power to accept for membership, companies or other institutions on such
terms as it may determine.
11.13 Fitness Suite members shall be subject to a minimum contract of 12 months.
12 Membership Fees
12.1 The annual membership subscription is as set out in the Fee Schedule.
12.2 Members may pay Subscriptions Monthly by:
12.3.1 Salary deduction for Ordinary members and Associates
12.3.2 Direct debit for Associate members and Ordinary members who are not directly employed by the Proprietor
12.3.3 Direct debit for Fitness Suite members.
12.3 Uplifts of the subscription fees shall be at the discretion of the Management Committee.
12.4 Fees for use of the facilities shall be charged at the discretion of the General Manager, subject to the final approval of the Management Committee.
13 Rights and Liabilities of Members
13.1 Every member of the Club (subject to these rules and the byelaws for
the time being in force) is entitled to use and enjoy (in common with other members of the Club) the Club premises and things provided by the Proprietor for use of the Club on such terms and conditions as to
payment or otherwise as the Proprietor may from time to time stipulate.
13.2 By applying for membership members have accept the terms and agree
to be bound by these rules and any other rules made under or in
accordance with these rules.
14 Conduct of Members
14.1 A member may resign their membership at any time by letter delivered to the General Manager at the Club address.
14.2 The General Manager may expel from the Club (or suspend from membership for a specific period) any member who breaches the rules of byelaws of the Club or whose conduct, in the opinion of the General
Manager, might be or has been injurious to the character or interests of the Club or render them unfit to associate with members of the Club.
14.3 Before a member is expelled or suspended, the alleged offender’s
Conduct must be inquired into and the person involved must be given the opportunity to defend themselves and to justify or explain their behaviour.
14.4 Having inquired into the events, if the General Manager is of the opinion that the member is guilty of such conduct as mentioned above and has failed to justify or explain it satisfactorily, they may either expel or suspend the offender at their discretion.
14.5 A member expelled forfeits all the privileges of membership without claim for any refund of subscription.
14.6 No illegal betting or gaming, drunkenness, bad language or other misconduct is permitted on the
Club premises.
14.7 The General Manager may request any member to leave the Club premises immediately and the member
shall comply with that request.
15 Guests
15.1 Members are free to sign in up to three guests at any one time into the Club.
15.2 All guests must abide by these Rules whilst at the Club premises and their conduct will be the responsibility of the Member who signs them in.
16 Tournaments and Exhibitions
16.1 On the occasion of any organised tournament or exhibition, competitors in the tournament or exhibition, persons accompanying them, persons invited by the Proprietor and bona fide spectators are
entitled to the privileges of membership for the occasions provided that:
16.1.1 no one admitted by the Club by virtue of the clause 15.1 may
take part in the management of the Club and/or introduce guests; and
16.1.2 persons admitted to the Club under this rule are subject to the same rules as the members of the Club.
16.2 All tournaments and exhibitions must be sanctioned by the Proprietor.
16.3 Before any “large” or “substantial” tournament or exhibition takes place, the Proprietor must give the Superintendent of Police for the area in which the Club premises are situated at least seven days notice
of the intention to hold the tournament or exhibition.
17 Gaming Machines
17.1 The net proceeds of any gaming machine (other than amusement with prize machines) provided in the Club must be utilised solely in promoting the activities of the Club in accordance with the objects
defined above.
17.2 The machines must be emptied in the presence of the General Manager
or nominated representative who must sign a record of the proceeds which must be maintained amongst the Club’s accounts.
17.3 The Treasurer must keep an account of the receipts of the gaming machines and the manner in which those receipts are expended and a statement of account of the receipts and expenditure must be available at the Annual General Meeting of the Club.
18 Intoxicating Liquor
18.1
18.2 The bar opening hours are fixed by the Proprietor.
18.3 Intoxicating liquor may be sold only in accordance with the terms and conditions (if any) imposed by the Justices Licence granted in respect of the Club premises.
19 Hours of Opening
The Club must be open to receive Members between the hours of 9am and 11pm daily (save on Bank holidays and other public holidays) but these hours may be lengthened or shortened at the discretion of the General Manager with the consent of the Committee.
20 Byelaws
20.1 The Management Committee may from time to time with the approval of the Proprietor make, vary and revoke byelaws (not inconsistent with these rules) for the regulation of the internal affairs of the Club and the conduct of the Members.
20.2 Until revoked, all byelaws are binding on Members.
21 Alternation of the Rules
21.1 These rules may be revoked, supplemented or altered by the Proprietor or the Management Committee with the Consent of the Proprietor.
22 Dissolution
22.1 The Club may be dissolved:
